Activation Instructions
Thank you for being a valued sponsor or vendor of the ICE DONNA Mother's Day 5K signature event. If your organization has opted to activate in person on Saturday, May 11 – we can’t wait to see you! Please find below important details:
Event Details
- Event Location: Friday Musicale in Riverside: 645 Oak Street
- Sponsor/Vendor Load-in: Saturday, May 11, 2024, 6:00 A.M. | Load-in Entrance from 632 May Street: [Map]*
- Schedule: Runner Arrival: 6:30 A.M. for packet pick-up | Race: 8:00 A.M. - approx 11:00 A.M.
*Load-in on Friday is available by appointment. Please contact Claire Cameron at claire@thedonnafoundation.org or 828-553-3766 for more information.
Parking for Sponsors and Vendors
After load-in, sponsors and vendors should park in the Surface Lot at Roselle and Oak Street [Map]. There is also parking available in the Fidelity National Financial Garage via May Street entrance with a pass.
Map and Setup/Load-in/Strike Instructions [Download Village Map PDF]
Please see event map linked here or available for download below for your activation space location; this map is subject to change. Our team will be on site to confirm your location during load-in, or assign your location if currently unassigned. Unless you have been working with our team on special load-in details (food, beverage, etc.) feel free to load in based on details provided here.
- Set: Saturday May 11 (by 7:00 A.M. - you will have access to event space at 6:00 A.M.). Please note, participants will arrive as early as 6:30 A.M. for packet pick-up.
- Instructions: You are provided a space to activate. Please plan to bring any materials you need (tent, table, chairs, promo items, snacks, colleague to help you, etc.). Tents must be weighted down and may be staked.
- Strike: immediately following the event (approx. 11:00 A.M. on Sat.); please do not break down early.
